Administrative Assistant, Project

  • Company: SYSTRA
  • Field: Administration
  • Location: Montréal
  • Type of job: Hybrid
  • Date of publication: December 23, 2025
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SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

 

Context
The ALTO project is a major infrastructure initiative in Canadian history, aimed at developing over 1,000 km of new passenger rail service between major urban centers, including Toronto, Ottawa, Montreal and Quebec City.

 

Missions/Main Duties

  • Support the ALTO project management and project team.
  • Coordinate the organization of meetings, events, and travel/logistics bookings (flights, accommodations, tran
  • portation, etc.).
  • Manage internal and external communications, ensuring compliance with project requirements and corporate
  • expectations.
  • Oversee the onboarding and integration of new team members (logistics, access cards, onboarding presentations).
  • Update the list of engineering permit holders and collaborate with the project team lead to meet client requirements.
  • Supervise office supply and health & safety equipment (PPE) orders, as well as other administrative aspects of the project.
     

Profile/Skills
Education: Professional diploma in office automation or other diploma relevant to the role.

Years of experience: 5 to 10 years of experience in a similar role.

Technical skills:

  • Advanced command of Microsoft Word (including advanced functions)
  • Excellent command of PowerPoint
  • Good knowledge of Excel
  • Good knowledge of Visio
  • Strong verbal and written communication skills in both French and English.*
    *Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.

 

Personal qualities :

  • Demonstrates discretion and maintains confidentiality
  • Strong organizational skills and ability to meet deadlines
  • Commitment to high-quality work; ability to work well under pressure
  • Team spirit, positive attitude, and initiative
     

SYSTRA Canada is committed to having a diverse and inclusive workforce.

« SYSTRA Canada has an equal access employment program and encourages women, Indigenous peoples, visible minorities, and people with disabilities to apply. »

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.


Our values

Sustainability: We are working to develop a rail project on mostly electrified tracks, contributing to the reduction of GHG emissions in the transportation sector.

Ambition: Our ambition is to transform the mobility experience by providing an efficient and sustainable transportation solution in Canada’s most densely populated corridor.

Trust: We build trust through transparent communications, rigorous processes, and recognition of voices and knowledge.

Safety: We act proactively to prevent and eliminate safety risks, including people and information risks, and promote an appropriate distribution of risks among project partners.

Why join SYSTRA ?

Global Impact

By joining SYSTRA Canada, you become part of a firm that belongs to an internationally renowned group recognized for its mobility and transport infrastructure solutions. Our projects shape cities and improve the quality of life for millions of people by making their travel easier.

Team Spirit and Collaboration

At SYSTRA Canada, mutual support and collaboration are at the core of our DNA. You will thrive in a respectful, inclusive, and stimulating environment, where knowledge sharing and professional support are valued.

Innovation and Career Growth

SYSTRA Canada encourages the development of its employees. You will have the opportunity to take part in innovative projects and benefit from opportunities to advance your career path.

Ready to shape the future of transport in Canada?  

Excited about the high-speed rail project? Help us bring it to life by joining the Cadence team.

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About Cadence

Cadence is the group selected by the Government of Canada to develop, in cooperation with the Alto Crown corporation, an ambitious high-speed rail network that will span nearly 1,000 kilometres between Québec City and Toronto. The group brings together companies with world-class expertise in the design, financing, construction, operation and maintenance of large-scale, complex rail infrastructures. Its members include CDPQ Infra, AtkinsRéalis, SYSTRA Canada, Keolis Canada, SNCF Voyageurs and Air Canada.

Systra

About SYSTRA Canada

SYSTRA Canada, a member of the SYSTRA group, is an innovative firm providing consulting, engineering, and project management services in all transport sectors. For over 65 years, the SYSTRA group, with more than 11,000 employees, has supported its clients worldwide from design to completion, optimizing their transport infrastructures and rolling stock.